Does getting an opportunity to thrive in a Great Workplace excite you? Do you believe in building your career in a collegial working environment, where you can deliver demanding business objectives while having fun? Can you excel in a culture defined as the SIGINON WAY, which is characterized by a focus on both people and performance? Do you put a premium on your own personal development, where you continuously receive coaching as well as all the support to execute fast?
Are you genuinely obsessed with the customer? Do you believe in digital transformation? Do you have what it takes to embrace our winning spirit and be part of this success story? At Siginon, we are Powering Trade every day and the People are our secret sauce. If this sounds interesting to you, please read on and consider the following opportunities:
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JOB PURPOSE
Reporting to the Chief Operating Officer, the job holder will be responsible for leading the Siginon Global Logistics team in Nairobi to ensure customers satisfaction, grow revenue through creation of new business, maintaining existing business relationships as well as overseeing smooth imports, exports, transport and warehousing operations.
RESPONSIBILITIES:
- Lead the Global Logistics Nairobi Team, set goals and monitor the performance of the department and take full responsibility for the achievement of individual key performance indicators. Complete the balanced scorecard for the entire team within the prescribed company performance calendar, including assessment and recording of the same.
- Act as the logistics facilitator to ensure that all elements of the domestic and international distribution process are coordinated to meet customer requirements in a timely manner and provide high-quality customer service.
- In charge of the P&L of Global Logistics Nairobi and managing the existing customer relationships, including transportation requests, imports and exports documentation, invoicing, and debt collection, claims management, input for reporting, contract renewal, related negotiations, and all other aspects.
- Identify opportunities to grow the business by bringing sales of all products such as warehousing, air freight, sea freight, and road transportation.
- Source and maintain good relationships with subcontracted transporters for inbound and outbound shipments from Nairobi.
- Manage bond cancellation and retirement for all shipments executed within Nairobi.
- Translate customer requirements into internal action, i.e. planning and managing imports and export procedures, ensuring storage needs are well addressed and managing loading and offloading schedules.
- Keep abreast of industry activities and recommend any necessary action to grow potential business.
- Proactively identify and address issues arising in the area of business and find creative solutions in a timely manner.
- Manage the operational relationship with the client and alert them in case of any operational challenges.
- Monitor files processing and ensure Standard Operating Procedures and company regulations are adhered to at every step of the business process.
- Ensure that operations are performed in respect to the gross margin and disbursements anticipated when quotations have been issued. Ensure adherence to accuracy of all records that are kept by the Global Logistics Team Nairobi.
- Build relationships at all levels and represent the company in professional manner including making presentations to prospective clients.
- Manage various administrative aspects including expenses and reporting in accordance with the department’s budget.
- Perform regular visits to qualified prospects and customers in accordance with management directives to drive the business and grow the company’s revenue, market share and profitability.
- Conduct quarterly business reviews with clients as per the departments overall strategic plan on engagement with stakeholders.
- Submit reports in an accurate and timely manner and alert management in case of significant issues impacting the operations.
- Prepare the Department’s Monthly Performance Report.
Education, Professional Qualifications & Work experience
- Bachelor’s degree in a business-related field.
- Diploma in Clearing and Forwarding.
- At least 5 – 8 years’ work experience in logistics, warehousing or freight forwarding.
- Expert knowledge of national and international import/export legislation
- Have a strong business development background.
Skills & Competencies
- Excellent Planning & Organizing/Work Management Skills.
- Excellent communication and interpersonal skills.
- Excellent Teamwork/Collaboration ability.
- Customer & Quality Focus.
- High level of integrity.
If you believe your experience, competencies and qualifications match the job and role specifications described. send your application and detailed CV indicating your current and expected salary to grouphr@siginon.com. Kindly quote the job title on the subject line of the email.
Due to the urgency of filling the positions, applications will be reviewed on a rolling basis.
JOB PURPOSE
Reporting to the Group Internal Audit, Risk & Compliance Manager, the job holder will be responsible for coordinating formulation, implementation, and continual improvement of the Enterprise Risk Management Framework for Siginon Group.
RESPONSIBILITIES:
- Design, implement and continually improve appropriate risk management framework to identify, evaluate, mitigate and report key risks the Company is exposed to.
- Coordinate risk assessment, which involves identifying, analyzing and measurement of risks affecting the business.
- Continuous monitoring of the risk-taking activities and risk exposures to ensure they are in line with the Company’s-approved risk appetite and risk limits.
- Preparation of risk mitigation implementation and follow-up plans and mechanisms and risk reporting channels.
- Coordinate the updating of departmental risk registers and Conduct compliance risk assessments.
- Report on a monthly basis to the divisional heads on most significant risks, and to managers on risks relevant to their parts of the business and to individuals to understand their accountability for individual risks;
- Provide support, education and training to staff in order to build risk awareness within the Group.
- Plan and execute spot checks for critical business processes.
- Conduct fraud risk assessments and investigation of suspected frauds.
- Follow up implementation of audit recommendations to ensure risks are managed effectively.
- Custodian of Standard Operating Procedures for Risk Management.
Education, Professional Qualifications & Work experience
- Bachelor’ Degree in Accounting, Finance, Audit, Economics, Business Administration, Risk Management, or other comparable qualifications from a recognized Institution
- Certified Internal Auditors (CIA) certification or Relevant recognized qualification in Risk Management.
- A minimum of two (2) years’ work experience in Risk Management
- CPA (K)/ACCA.
Skills & Competencies
- Highly analytical individual with ability to gather, analyze and evaluate facts and to prepare and present concise oral and written reports.
- Excellent planning and organizing/work management skills.
- Proficiency in use of automated Risk Management tools.
- Excellent teamwork/collaboration ability.
- Personal integrity with good work ethics.
If you believe your experience, competencies and qualifications match the job and role specifications described. send your application and detailed CV indicating your current and expected salary to grouphr@siginon.com. Kindly quote the job title on the subject line of the email.
Due to the urgency of filling the positions, applications will be reviewed on a rolling basis.
JOB PURPOSE
Reporting to the Group Commercial Manager, the job holder will be responsible for maintaining the integrity of the company’s price policy through day-to-day administration of the Siginon pricing procedures, service contracts, rate requests, tenders, and tariff implementation. This position is at supervisory level.
RESPONSIBILITIES:
- Maintain accurate market data to help determine market rate’s structure to be used in submitting rates to customers.
- Maintain overseas agents’ structure, rates, proposals, and inquiries relating to pickups, freight, destinations clearances, packing, removals, warehousing, transport and quotations.
- Arrange door to door services by liaison with various agents worldwide including pre-alerts.
- Contact consignees on arrivals, negotiate with them about services prior to handing over of the documents.
- Prepare tariffs, tenders, proposals, and quotations for all our services in comparison to markets rates.
- Work closely with the sales teams to obtain sales forecasts, performance data and customer requirements for the purposes of management planning.
- Recognize and anticipate missing data from price quote requests and obtain required information to assure proper review of relevant facts pertaining to the proposed opportunity.
- Prepare quotations and pricing activity reports and perform routine maintenance of pricing activity reports to assure ongoing management visibility of pricing activities and the ability to evaluate integrity of the pricing and discounting processes.
- Provide timely and accurate quotations and ensure proper documentation of approved price quotes that enable accurate contracting at the point of final sale.
Education, Professional Qualifications & Work experience
- Education, Professional Qualifications & Work experience
- Bachelor’s degree in finance or business or equivalent.
- Diploma in Transport and Clearing & Forwarding.
- 5 years’ experience in a busy related position.
- Experience in the Logistics field is highly desired.
Skills & Competencies
- Excellent planning and organizing/work management skills.
- Highly numerate individual with excellent analytical skills
- Excellent communication and interpersonal skills.
- Excellent teamwork/collaboration ability.
- Proactive and result oriented.
- High level of integrity.
If you believe your experience, competencies and qualifications match the job and role specifications described. send your application and detailed CV indicating your current and expected salary to grouphr@siginon.com. Kindly quote the job title on the subject line of the email.
Due to the urgency of filling the positions, applications will be reviewed on a rolling basis.
JOB PURPOSE
Reporting to the Group Legal Manager, the job holder will support the department in legal and administrative issues relating to the department.
RESPONSIBILITIES:
- Handling sensitive information securely and professionally.
- Maintaining a calendar of all legal deadlines and appointments and any other significant legal dates.
- Conducting legal research and drawing up legal opinions on policy matters.
- Communicating with external attorneys to provide legal advice on the issues related to the institution’s obligations, rights, risks and organization privileges if needed.
- Maintaining and safeguarding departmental documents/records as well as creating and maintain trackers for legal documents and other resources.
- Prepare, review, record and report legal documents including briefs, pleadings, appeals, agreements, contracts and legal memoranda.
- Collaborating with the internal departments such as HR, Finance and Commercial etc. to ensure Legal Compliance for the Group’s operations.
- Reviewing and vetting demand letters, statutory notices, pleadings, affidavits and other relevant litigation documents.
- Assisting in preparing correspondence and internal communications for the Legal Department and dispatching and delivering mails and resolutions to both internal and external parties.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Build and maintain legal registers, databases, and files.
- Identify relevant gazette notices, judicial decisions, statutes, legal articles, codes and other pertinent material.
- Provides general office support services by processing draft legal documents, support in editing legal documents, proofreading and finalizing for signature.
- Help with case preparation including witness lists, statements, and exhibits.
Education, Professional Qualifications & Work experience
- Bachelor’s degree in law or completion of the Advocate Training Program at the Kenya School of Law
- Experience in general office support in legal department or Office
- Experience in research and preparation of legal documents
- A minimum of 1-2 years of relevant working experience.
Skills & Competencies
- Excellent planning and organizing/work management skills.
- Excellent communication and interpersonal skills.
- Knowledge in Data Protection Compliance
- Excellent writing skills are mandatory.
- Excellent teamwork/collaboration ability.
- Attention to details.
If you believe your experience, competencies and qualifications match the job and role specifications described. send your application and detailed CV indicating your current and expected salary to grouphr@siginon.com. Kindly quote the job title on the subject line of the email.
Due to the urgency of filling the positions, applications will be reviewed on a rolling basis.
JOB PURPOSE
Reporting to the Terminal Manager, the job holder will be responsible for Supervising and coordinating daily activities of the documentation staff within the department, ensuring accuracy of the information in accordance with established documentation procedures.
RESPONSIBILITIES:
- Supervise and coordinate daily activities of employees handling cargo documents and related reports.
- Analyze and review vessel schedules and booking records with the view to plan for work activities.
- Ensure that all work documents for specific vessels are ready in time so that there are no demurrages incurred as a result of late documentation.
- Ensure that the codes and tariffs used in the CFS systems are as per approved terms.
- Examines reports and documents for completeness and accuracy and gives instructions to staff regarding corrections. Ensure that reports are printed and filed for future reference.
- Correspond and where required have meetings with clients, shipping lines and all other stakeholders relating to documentation and reports and resolve any problems that may arise.
- Ensure good working practices and ethics at the documentation office.
- Prepare contingency plans to deal with any unexpected situation.
- Planning and supervision of all documentation activities.
Education, Professional Qualifications & Work experience
- Bachelor’s degree in supply chain or business management.
- A Diploma in Clearing & forwarding is a must have.
- 3 years work experience in Logistics, warehousing and freight forwarding in a similar role.
- Expert knowledge of national and international import/export legislation
Skills & Competencies
- Excellent planning and organizing/work management skills.
- Excellent communication and interpersonal skills.
- Excellent teamwork/collaboration ability.
- Customer & Quality Focus.
- High level of integrity.
If you believe your experience, competencies and qualifications match the job and role specifications described. send your application and detailed CV indicating your current and expected salary to grouphr@siginon.com. Kindly quote the job title on the subject line of the email.
Due to the urgency of filling the positions, applications will be reviewed on a rolling basis.